Hazard: Not Reporting Hazards, Incidents or Near Misses.

I.E. Not reporting any hazards found (including any client hazards), incidents that have occurred or near misses

This Hazard Alert has been repeated due to a number of incidents or near misses not getting reported.

Risk: Damage to property or the environment, injuries or even death to yourself or others.

Control Measure: The only way the workplace can be made safer, is to ensure all hazards (including near misses), incidents, and injuries are reported immediately to your supervisor/manager.

  • An Accident is an unplanned event that usually results in harm to people, damage to property, the environment or loss to a process.
  • A Hazard is the potential of any machine, equipment, process, material (including biological and chemical) or physical factor that may cause harm to people, or damage to property or the environment.
  • An Incident is an unplanned event that could result in harm to people, damage to property, the environment, or loss to a process.
  • A Near Miss is defined as an unplanned event that did not result in injury, illness, or damage – but had the potential to do so.

It is important to note that each person, from the cleaner on-site to the company managing director, all have duties in relation to WH&S on site.
These include:

  • Ensuring the workplace is presented safely from the owner
  • Ensuring the workplace is safe for everyone who goes on site
  • Ensuring safe work practices have been designed and available for all employees
  • Everyone has been adequately trained and complies with all reasonable instructions
  • Adequate resources are made available to complete the tasks safely.
  • Everyone must participate in safety

This means that everyone must report (immediately) anything unsafe, whether it was an incident that has occurred, a hazard that is found (that could affect us or others) or a near miss (which could also later affect others). Always be vigilant and ensure hazards are reported and controlled on an ongoing basis.
It may seem trivial to complete an incident report for a cut, or if you almost fell off a balcony because of a wobbly handrail, but these are just as important as any other incident that may have happened. By reporting things like this, often assists us in our Hazard Alerts or other proactive management tools.

Have you seen a hazard or incident and scared to report it?
You may feel apprehensive to report an incident, but don’t ever be worried or scared as this will ensure the protection of others. All Incidents or hazards reported, are fully investigated to ensure safe work practices are maintained on site. No consequences will come your way for reporting an incident, near miss, hazard or injury and is actually encouraged.

Remember, if it is not reported then it won’t get fixed and no one will know about your injury, which would make it difficult to determine if it is work-related or not, and if you require medical intervention you may not be covered. Not to mention, how would you feel if you didn’t report it and a work colleague or a client received a serious injury in the course of the day and was taken to hospital. Could your conscience deal with that? Be brave, be pro-active take the time for a courageous conversation.

Incidents in the workplace can cause a lot of stress and anxiety, not only for the injured worker but also at home with family. Our goal, if you are injured, is to get you back to work as soon as possible. This ensures a healthy mind & body and often a quicker recovery. If you are reporting a hazard or near miss, then it is our goal to eliminate the hazard or put in place controls using the hierarchy of controls.

Our Incident reporting process can be found in the safety manual on-site and is called “Accidents & Incidents within the Workplace SWP” This requires you to report the incident immediately to your manager, complete the Incident Report and send it back through to head office via your manager (to ensure everything has been completed), so it can be recorded and filed.

If you do not already have and would like an SPS Note Pad (see figure one below) to record and then report any hazards or maintenance issues, then contact your Area Manager for one. This booklet has the following front-page “Targeting Zero Incidents”, a basic notepad in between, with a back page showing our current risk matrix (which is the same matrix used for our JSA’s and take5 booklets). Alternatively, you can simply report the hazard, Incident or near-miss whenever one arises, with your direct Area Manager.

If trained, you can also utilise our Take5 booklet (see figure two below). This is a basic risk assessment and utilises the same risk matrix as our JSA & SPS Notepad. This, similar to a JSA is more high level and must be recorded onto a register each time it is used by the relevant Area Manager.

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